Best Best & Krieger LLP is a nationally recognized law firm focused on delivering effective and client-service oriented solutions to complex legal issues facing public agencies, businesses and individuals across the U.S. BBK is proud to trace the firm's success back to the groundwork of professionalism and community service laid by its founders 135 years ago. Today, with nearly 250 attorneys in offices throughout California and in Oregon and Washington, D.C., we efficiently and meaningfully assist our clients with complex, multi-disciplinary issues and provide creative solutions.
At BBK, we place a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to inclusiveness and collaboration. We are proud of our diverse workplace, where we respect and value our colleagues for their unique perspectives and experiences.
The Administrative Project Coordinator organizes and monitors efficient project workflow within the Advanced Records Center (ARC) Team. Follows policies and procedures set by the Firm. Maintains positive contact with staff and observes confidentiality of client matters. Establishes and maintains harmonious working relationships with supervisors and co-workers. The Administrative Project Coordinator will report to the Director of PRA Services and E-Discovery Counsel.
REQUIRED RESPONSIBILITIES AND DUTIES:
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Organizes and prioritizes multiple projects and tasks and completes them under time constraints.- Maintains BigSquare database to track projects and tasks and ensure compliance with deadlines.
- Serves as BigSquare technical liaison.
- Conducts project management with necessary planning, monitoring, and directing workflow and with regular reporting of project timelines.
- Coordinates among ARC Team for meeting project deadlines and preparing required deliverables.
- Communicates with ARC Team, internal relationship partners and external client contacts about deadlines and deliverables.
- Reviews and processes timekeeper bills for efficiency and budgeting purposes.
- Supports efforts to respond to Request for Proposal and other marketing endeavors.
- Problem solves, uses sound judgment and works well under pressure. Must be confident and comfortable making decisions with consistent follow-through.
- Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
- Works within deadlines and effectively handles stress.
- Establishes effective working relationships and appropriately interacts with others.
- Other responsibilities as assigned.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
- Possesses project management and process improvement skills to prioritize projects and tasks, ensure deadlines are met, manage time effectively, and identify workflow and tech-related opportunities to improve efficiency.
- Quickly identifies and solves problems that may arise during a project.
- Adapts and adjusts plans and strategies to keep projects on track.
- Works collaboratively with ARC team to achieve project goals.
- Possesses effective interpersonal and communication skills, both verbal and written.
- Exercises appropriate judgment regarding sensitive confidential matters.
- Excellent organizational skills and attention to detail.
- Has working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.)
- Works independently and thrives as part of a team.
- Makes travel arrangements, completes and submits expense reports.
- Schedules meetings as appropriate.
SUCCESS FACTORS / JOB COMPETENCIES:
- Problem Solving Skills
- Team Player
- Initiative
- Organizational Skills
- Communication / Interpersonal Skills
- Innovation / Logical Reasoning Skills
- Client Services Skills
- Tech Skills
- Reliable
QUALIFICATIONS:
- Bachelor’s degree or equivalent is preferred.
- Familiarity with the California Public Records Act or the federal Freedom of Information Act preferred.
- Lean Sigma, Six Sigma or Project Management Training Experience helpful.
- At least 2 years of relevant experience.
WORK ENVIRONMENT:
BBK has a Work From Anywhere (WFA) program allowing employees to elect whether they work entirely from home, entirely in the office, or a hybrid of both. While in the office, employees are expected to comply with local mandates as well as CDC guidelines to maintain a safe working environment for everyone. The hours are 8:30 a.m. to 5:00 p.m.
The reasonably expected pay scale for this position with 2 or more years of experience is $75,000 - $90,000 annually. The actual salary within that range will depend on the selected candidate’s years of experience and location. We encourage all interested candidates to apply.
