Under the direct supervision of the Boyer Hall Administrative Supervisor and the Program Chair, coordinate, plan and implement all administrative and programmatic support to ensure the optimal functioning of the Molecular
Biology Interdepartmental Ph.D. Program (MBIDP). The incumbent is the primary advisor to continuing students and faculty mentors regarding University and program policies and procedures governing graduate education. The incumbent tracks timely completion of program requirements and prepares all relevant time-to-degree
materials. The incumbent is responsible for the planning, implementation and evaluation of all MOL BIO courses. Counsel individual students at all stages of the program and assist students in filing their thesis. Duties also include managing databases to track graduate student support stipends, fee payments and awards, coordinating the bi-monthly student seminar series and working with campus groups to plan other presentations and events to support student success. The MBIDP is a 5-year PhD program with 170 students enrolled and receiving over 600 applications per year. Students in the program are affiliated with one of four "Home Areas"
$ads={1}
Percentage of Time:100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
Extensive knowledge of the University of California's graduate programs
policies, procedures, and requirements
Preferred
Demonstrated skill in employing fundamental counseling techniques to assist
students in the establishment and pursuit of academic goals and the
resolution of problems.
Required
Demonstrated skill in developing procedures and designing processes that
accurately reflect the priorities of the department and the mission and goals
of the position.
Required
Skill in handling confidential matters with discretion and diplomacy.
Required
Demonstrated problem solving skills covering the spectrum of academic
program counseling, admissions and administration taking immediate action
through skill in researching, assimilating, analyzing and synthesizing
information quickly and relating it to recipients by oral or written
communication in a professional and timely manner.
Required
Familiarity with University resources; ability to
judge appropriately what information should be disseminated to various
offices, faculty, students, and committees
Preferred
Skill in motivating students and stimulating them to effective action.
Required
Skill in writing (composing) and editing concise, logical and grammatically
correct correspondence, reports, and program materials in standard English.
Required
Ability to work with UCLA financial databases including GoGRAD and OASIS.
Preferred
Interpersonal skills to establish and maintain dynamic and effective working
relationships with faculty, students, colleagues, and administrators within the
program and across campus.
Required
Strong organizational skills to manage various activities and programs with
multiple deadlines without loss if efficiency and to maintain excellent recall of
detail.
Required
Excellent communication skills and command of language to obtain and
convey information with diplomacy and clarity, to speak on the telephone or
in person to individuals or groups using appropriate vocabulary and grammar.
Required
Ability to maintain a congenial, helpful attitude when faced with difficult
situations and to respond with tact and sensitivity.
Required
Flexibility to travel and to work occasional evenings and weekends as events
and conferences schedules dictate.
Preferred
Demonstrated event management skills, ability to undertake and/or oversee
all aspects of events from concept to design.
Required
Demonstrated ability to work as a member of a team in a service-oriented
environment
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
08-01-2023
External Posting Date:
$ads={2}
