This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
$ads={1}
About Us
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school's unique three-part structure - consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions - reimagines how universities can contribute to the planet's sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally while also creating a school community that is inclusive of all people.
For more information on the school, please click here.
The Earth and Planetary Sciences (EPS) department studies the properties of minerals, rocks, soils, sediments, and water, using multiple lenses - stratigraphy, paleobiology, geochemistry, and planetary sciences. Our faculty and students' work informs our understanding of natural hazards such as earthquakes, volcanic eruptions, landslides, and floods. It helps us meet natural resource challenges through environmental and geological engineering, mapping and land use planning, surface and groundwater management, and the exploration and sustainable extraction of energy and minerals. It also helps us answer fundamental questions about the origin, history, and habitability of planets.
The EPS Department is seeking two full-time Administrative Associate roles with strong administrative, operational and student support skills to be part of an administrative team that provides a full range of support to the Department, its faculty, and its research programs. If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you!
Your Responsibilities will include:
- Oversee and/or perform administrative duties associated with organizing, and coordinating departmental fieldwork, orientation, student visits, seminars, events, conferences, and classes.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
- Arrange travel in compliance with unit, university, and sponsor policies, processing Pcard, Tcard, and reimbursements using the Oracle financial application, make travel arrangements for department faculty and students.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
- Coordinating administrative logistics for a variety of departmental processes, such as administrative support of the Postdoc appointment process.
- Coordinate completion of TA’s appointment paperwork, including scheduling and assigning for department classes.
- - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Your Responsibilities will include:
- Oversee and/or perform administrative duties associated with organizing, and coordinating departmental fieldwork, orientation, student visits, seminars, events, conferences, and classes.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
- Arrange travel in compliance with unit, university, and sponsor policies, processing Pcard, Tcard, and reimbursements using the Oracle financial application, make travel arrangements for department faculty and students.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
- Coordinating administrative logistics for a variety of departmental processes, such as administrative support of the Postdoc appointment process.
- Coordinate completion of TA’s appointment paperwork, including scheduling and assigning for department classes.
- - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
In addition, our preferred requirements include:
- Knowledge of Stanford University systems and policies
- Experience supporting students.
- Experience with course scheduling and Canvas.
- - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $66,000 to $91,000 per annum .
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.
