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Under the general direction of the Assistant Dean for Admissions and the Director of Admissions Operations, the candidate performs a wide variety of administrative support functions for the Office of Admissions in the School of Law.The candidate is primarily responsible for coordinating all in-person and virtual recruitment activities, including registering for events, maintaining an events calendar, shipping materials and coordinating payments with event organizers. The Administrative Support Coordinator is also responsible for overseeing the creation and design of virtual recruitment event platforms and coordinating the department's social media efforts.
Job functions also include, but are not limited to, utilizing several databases to produce statistical reports and to track the receipt of admissions-related materials and update application statuses. The candidate is also required to perform general office duties such as answering and routing phone calls, responding to emails and in-person inquiries, reviewing and logging mail correspondence, and ensuring office supply and equipment needs of the department are met.
In addition, the candidate will be responsible for assisting with on-campus events and tours, including preparing nametags and other materials, managing RSVP and guest lists, printing documents, and participating in all logistical aspects of the events. The Administrative Support Coordinator will also oversee the inventory and storage of all current and historical admission-related publications and will provide administrative and clerical assistance to the Admissions Office staff.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
1. Demonstrated ability to plan and implement recruitment-related activities.
Required
2. Ability to interpret all policies and procedures governing student admissions.
Required
3. Working knowledge of the operations of an admissions office of an institution of higher education sufficient to accomplish the duties of the position.
Required
4. Detailed knowledge of and ability to implement University and law school admissions standards, policies and procedures.
Preferred
5. Ability to assist students in areas of admissions requirements and application procedures and maintain sensitivity and discretion.
Required
6. Skill in acting diplomatically with students, faculty, staff and other campus department staff in a high volume, high pressure environment.
Required
7. Skill in composing and editing concise, logical and grammatically correct correspondence and procedures.
Required
8. Experience with completing work in a timely manner when there are changes in workload, pressure of deadlines, and competing requirements, and ability to prioritize assignments when given conflicting priorities and deadlines.
Required
9. Ability to maintain a supportive and constructive attitude to maintain good working relationships and interactions with employees, superiors and campus personnel.
Required
10. Ability to use a personal computer, Windows, WordPerfect, Word, and proficiency in the use of Microsoft Office in a windows environment.
Required
11. Ability to effectively establish and maintain confidential application files.
Required
12. Strong proficiency with Microsoft Word, Excel and Outlook; and the ability to learn other software programs and systems with ease.
Required
13. Working knowledge of OneDrive, Microsoft Teams, Canva and social media platforms like Facebook and Instagram.
Required
14. Excellent analytical skills and ability to think creatively to solve problems and develop solutions.
Required
15. Available to work on-site as well as weekends and evening as requested.
Required
16. Ability to push, pull and/or carry up to 50 lbs.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
08-17-2023
External Posting Date:
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