The Executive Assistant provides complex, confidential administrative support to executives in assigned Business Unit/function on matters of significance requiring knowledge of policies and procedures supporting business operations. As an integral part of the team, this role will be comfortable working in a fast-paced environment, juggle competing priorities, and work with little supervision. As a key point of contact for the team, organizational skills and a positive attitude are an absolute must. The role requires the ability to recognize inefficiencies and implement streamlined processes and solutions. The role also requires openness to pivot responsibilities as needed based on priorities.
What You’ll Work On
- Perform complex and confidential administrative support requiring knowledge of policies and procedures to support business operations.
- Support executives by proactively managing complex calendars and resolving any conflicts, scheduling all weekly and monthly meetings, and coordinate other meeting requests.
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- Communicate with all levels of executive management and staff effectively and efficiently; provide information which requires the use of judgment and interpretation of policies and procedures.
- Inform management of administrative decisions, established policies and background.
- Research and summarize a variety of information including review for thoroughness and accuracy.
- Arrange complicated domestic and international travel for executives and compile expense reports as requested (experience w/Certify is a plus).
- Partner with colleagues to manage, plan and coordinate recurring and special projects as well as internal and external executive-sponsored event planning
- Provide backup support for other executive assistants and executive staff as needed
- Understand the Sunshine Act and appropriately track HCP expenses for compliance reporting
- Proactively anticipate and identify needs and concerns and address them head on.
- Compile PowerPoint slides for company meetings and presentations
- Greet all VP guests and manage their activities while on campus
- Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
- Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
- Ensure other members of the department follow the QMS, regulations, standards, and procedures.
- Perform other work-related duties as assigned
What You Contribute
- Bachelor’s degree with 6+ years of administrative support at the executive level required, or equivalent work experience
- Experience at public company preferred
- Strong executive presence and demonstrated leadership skills, good judgment, and the ability to effectively interface with employees and leaders at all levels
- Excellent verbal and written communication skills with a knack for articulating complex issues to others
- A consummate professional with exceptional interpersonal skills, including the ability to always handle sensitive situations and confidential information with tact and discretion
- The ability to prioritize assignments while working on multiple projects with moving deadlines simultaneously
- Organized and detail-oriented, technology literate, and highly proficient in all Microsoft Office tools
Working Conditions
General office environment. The employee is frequently required to stand, walk, sit, and reach with hands and arms, and to use a computer, sitting for extended periods. Specific vision abilities required by this job include ability to read, close vision, distance vision, color vision, peripheral vision, and depth perception.
Annual Base Salary Range: $90,092 - $137,773.00 / year
We offer a competitive compensation package plus a benefits and equity program, when applicable.
Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
What We Offer
- A collaborative teamwork environment where learning is constant, and performance is rewarded.
- The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
- A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
If you reside in the State of California, please also refer to Penumbra’s Privacy Notice for California Residents.
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP-Policy-Statement.
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