The City of Redmond is a thriving, culturally diverse community, and home to over 72,000 residents. Redmond is the hub to an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. And it takes over 700 City of Redmond employees to serve our wonderful community.
That is why the HR Administrative Assistant is an exciting opportunity for someone interested in beginning a career in Human Resources, part-time college students, or even a semi-retired professional looking for a little extra work.
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No experience in human resources is required. This is a great position for anyone with training or experience with project management, time management, scheduling, record-keeping, customer service, or event coordination, in any field, industry as a paid employee or unpaid volunteer,
Part of the work involves working with physical documents. This means some regular on-site work is required. However, this position offers flexible scheduling options for people juggling other commitments such as another part-time job, childcare, or school.
Hours & Schedule:
Tentative Start Date: July 17, 2023
This is an hourly, part time position with no benefits. Hours will be an average of 20 hours per week. You may occasionally be asked to work additional hours with advanced notice. Schedule will be within Monday through Friday between the hours of 8:00am and 5:00pm.
About You:
You have a “How Can I Help” attitude. Whether it’s helping our HR Team be successful with serving the needs of 700 plus employees or being the person who makes sure our new hires start their journey with us on a great foot forward, you are naturally friendly, responsive, and timely in all of your communication and engagement with others.
You are very well organized and love to keep track of all the details, deadlines, and paperwork. In fact, you’ve been told many times that your organizational skills are your superpower!
You also have an ability to look forward and forecast upcoming needs from the people around you or employees, sometimes proactively seeing the needs of the team sometimes before they know to ask you for help.
About the Job:
If selected to join us, this position will give you a chance to learn and perform the following HR functions:
Assist with recruitment processes with application-related data entry, scheduling, candidate communication, and other tasks as assigned- Prepare new hire and termination documents
- Serve as a customer service representative for Human Resources Department, including responding to phone calls, email questions, and greeting visitors when working in the office
- Provide information to citizens, job applicants, and employees
- Enter training records into the in human resources information system
- Maintain filing and oversee records management
- Use of Sharepoint for electronic filing and records organization
- Assist with special projects as assigned and perform other duties as assigned
Minimum Qualifications:
Any combination equivalent to high school diploma and two (2) years of progressively responsible administrative experience.
Candidates with at least (5) years of administration assistance experience plus (2) years of college course work may qualify for a higher classification and a salary increase of up to $2/hour over published range.
Please review the Administrative Assistant job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.
Selection Process:
It is highly encouraged to apply as soon as possible. We will begin reviewing applications and scheduling screening calls. Once a pool of qualified candidates is identified, this position may be closed prior to the published closing date.
Ideally, we will be interviewing and making a final decision by early-July.
Please include a resume with your application. Please be sure to list or upload copies of all relevant training and certifications on your application.
The City may review existing application pools to fill this position or use this pool to fill future vacancies.
Top candidates will be contacted to participate in the next phase of selection, which may include virtual screening and/or an interview. Candidates who are selected to interview will be required to complete a Background Authorization form to have a thorough background investigation conducted.
- The City provides paid sick leave accruing at the rate of one hour of sick leave for every 40 hours worked as a supplemental employee.
- All holidays are treated as unpaid time-off
- Flexible/hybrid work environment
