We are looking for an Executive Assistant to perform a variety of administrative tasks and support an executive’s daily tasks. Executive Assistant’s responsibilities include managing calendars and email mailboxes, task completion, meeting notes and a variety of administrative duties. To be successful in this role you should be well-organized, disciplined, have excellent communication skills, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
As an executive assistant you’ll apply your professional skills in a wide range of tasks including:
- Maintaining appointment schedules and calendar.
- Planning and scheduling meetings, conferences, and travel.
- Making travel arrangements including flight and hotel bookings.
- Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
- Email management.
- Creating PowerPoint presentations.
- Managing expenses.
- Conducting research on various topics.
- Providing customer/supplier support.
- Other executive admin responsibilities as needed.
- A minimum of 4 years, direct hands-on experience in a role related to executive assistance and administration.
- Ability to multitask and prioritize work as needed.
- Excellent time management skills.
- Knowledge of online tools and software such as Google Workplace, Outlook and Zoom.
- Ability to learn new tools quickly.
- Excellent interpersonal communication.
- Strong writing skills.
- Highly organized.
- A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
- Ability to work independently and under the pressure of deadlines.
Benefits you'll love:
- W2 employment status
- Starting pay at $33.00 an hour with regular pay raises throughout your tenure
- 401k with employer match
- Paid time off including vacation/sick leave
- Paid holidays
- Paid parental leave
- An opportunity to grow with a leader in the remote work space
And while the position starts at part time hours, in due course there are also opportunities to work full time hours. Employees on full time hours receive 100% coverage for medical, dental, vision, and life insurance.
Remote work is thriving and the future is bright! Don’t miss out on joining us!
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